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The Tuition Waiver
program is to provide an opportunity for an
eligible employee to have the tuition waived for
a course taken at UNC Charlotte or at one of the
15 constituent universities within the North
Carolina System. Participation is voluntary and
employees may take courses for professional or
career development.
Employees are
allowed to take three classes per
academic year, of which two may be taken
either in the fall or spring semester but only
one class may be taken during the summer.
Eligibility
Requirements
The Tuition Waiver
program is available to EPA or SPA, full-time,
permanent faculty or staff employees (SPA
employees no longer have to complete the
probationary period for eligibility) who
meet the following criteria:
1. Employees who
are regularly scheduled to work 30 hours or more
each week, 9 months of the year or longer.
2. Employee must
meet normal work obligations and continue his or
her permanent employment status for the entire
semester during which the course is taken. Upon
termination of employment, the employee is
billed for the tuition and fees for the entire
semester unless he or she has officially
withdrawn from the class.
3. Employee is
responsible for the Admission Process and the
course Registration Process; the tuition waiver
application is the final step in the process.
4. Employees
enrolled in distance education and extension
courses that provides academic credit will
qualify for tuition waiver.
5. Continuing
education workshops, certificate programs and
seminars that provides CEU’s, do not qualify
for tuition waiver.
As an university
employee you may be awarded an ‘employee
discount’ for many of the workshops, certificate
programs, and seminars offered through
Continuing Education, please refer to HR’s
Training website for information
http://www.hr.uncc.edu/Training/index.asp
For additional
information contact the Office of Continuing
Education, Extension and Summer Programs.
Steps for the
Employee Seeking a Tuition Waiver
1. Gain admission
to UNC Charlotte, through the Undergraduate or
Graduate Admissions Office.
2. Register for
the course to ensure course availability,
including course number, section number, dates
and times of the class.
3. After gaining
admission and registering for the course,
complete the “Application for Faculty/Staff
Tuition Waiver” and obtain signature approval
from your supervisor or Department Head.
4. Obtain
signatures for approval of the tuition waiver
from: Supervisor, the Human Resources Dept., and
the Student Accounts Office preferably by
first day of class.
5. Adding or
dropping a class, making any changes to the
tuition waiver must be completed by end of
appropriate drop/add period.
6. A waiver is
only approved for one semester and a new waiver
must be completed each semester employee enrolls
in a class.
Cost to Employee
Tuition and
general student fees will be waived and employee
will not have to pay. However for certain
majors, employees may be required to pay a small
fee set by the college.
Taxes
Undergraduate tuition waivers are not
taxable to an employee recipient. Graduate
tuition waivers are taxable for amounts in
excess of $5,250 provided within one calendar
year. If the Graduate courses are related to or
required by the employee's current position, the
waiver could be tax free. The job connection
must be documented by the employee's Department
Chair and submitted to the Payroll Office by
December 1 of year in which the waiver is
granted.
Utilizing Tuition
Waiver for a Constituent University
As a university
employee you may also utilize tuition waiver to
attend classes at one of the 15 constituent
universities within the North Carolina System,
see map at:
(http://www.northcarolina.edu/content.php/campus/campusmap.htm
) Employees
will need to:
1. Meet
the above stated criteria
2. Complete
an UNC Charlotte Tuition Waiver form, ensuring
that Human Resources signs the ‘Verification
of Employment’ area, indicating you are
employed at this university.
3. Submit
the completed form to the Student
Accounts/Cashier’s Office of the university
which you are enrolled.
4. Make
sure you have made copies for your files before
submitting form.
For additional
information on the UNC Charlotte Tuition Waiver
Program for employees, please see University
Policy #2 (tuition privileges for certain
faculty and staff) at
http://www.legal.uncc.edu/policies/ps-2.htm
To access and
complete the Tuition Waiver form:
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Click here |
