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Graduate
Assistants
- If you
are interested in hiring a Graduate Assistant, then you must obtain
a recommendation (approval or request) from the Graduate Coordinator/Director
or Department Chair/Unit Head, or the Principal Investigator (if the
assistantship is grant funded), and the Dean of the College or the
Associate Provost of the area in which the appointment is to be made.
- To advertise
for a Graduate Assistant you must submit the Duties and Responsibilities
addendum (Form AA-30) www.uncc.edu/gradmiss/gs_assistantships.html
specifying the (1) educational requirements; (2) job requirements;
(3) duties; and (4) performance standards for the assistantship is
required for appointment of a graduate teaching assistant and strongly
recommended for any other appointment to an assistantship.
a. Student must have a 3.0 GPA, have been admitted
into a graduate program, and registered for graduate classes in the
term they will be working, to be eligible for a graduate assistantship.
- Once
the Graduate School has advertised your position, students would contact
you directly for an interview. Students are also encouraged to complete
a Graduate Assistantship application to either take to departments
or to be sent to the Graduate School for departments review.
- Once
you have decided on a student, then the Recommendation and Payroll
Authorization for Appointment to a Graduate Assistantship (Form AA-29)
is prepared by the Graduate Coordinator/Director (or Department Chair/Unit
Head) or by the Principal Investigator (if the assistantship is funded
by a grant). It is then submitted to the College Dean (or Associate
Provost/Vice Chancellor) for funding approval. www.uncc.edu/gradmiss/gs_assistantships.html.
- The
College Dean (or Associate Provost/Vice Chancellor) is responsible
for verifying the availability of funding for the assistantship and
for forwarding the original and five copies of the approved AA-29
with the accompanying AA-30 to the Graduate School. The AA-29 should
be received 60 days, prior to the first pay date, in order to ensure
timely processing.
- The
Graduate School Dean is responsible for verifying eligibility for
an assistantship and making offers of appointment to the recommended
candidates by executing an Appointment Agreement (contract) containing
the terms and conditions of the assistantship, including title, stipend,
term of appointment, and other terms and conditions of the appointment
(if any).
- Once
the student has accepted your offer of employment and has returned
the signed contract to the Graduate School (within 14 days of the
date sent), the AA-29 is then sent for employment verification. Depending
on when the student returns their contract, their first pay date may
be effected.
Federal
Work Study
What
is Federal Work Study?
Federal
Work Study is money awarded through Financial Aid. This allows the University
Departments and some non-profit agencies off campus, the opportunity to
hire a student with very little or no cost to them.
How
do I Hire a Federal Work Study Student Worker?
- You
will need to complete a Job Advertisement form, found on the Student
Employment Web page
www.hr.uncc.edu/students.htm
(here you will find many answers to employing a student worker).
- When
you have completed the Job Advertisement form and it has been posted
by the Student Employment Office, you will be contacted directly by
students in search of employment.
- Once
you have been contacted by a student, set up a short interview to
ensure that the student that will be a fit for your office.
- Before
or during the interview, you should request to see the student’s
Work Study Appointment form. This is to verify that they have been
awarded Work Study and that they have completed their employment paperwork.
- Once
you have verified that the student has been cleared by the Student
Employment Office, as a Work Study student, you can then extend the
employment offer.
- Once
a student has accepted your offer of employment, you will complete
the bottom portion of the Work Study appointment form and return it
back to the Student Employment office, in a timely manner.
- You
have now hired a Federal Work Study Student.
- Now you must train your student. A part of that training is to make sure that your student is completing their time sheet through Web Time Entry. Click on this link to see the video and manual for Approvers (supervisor) and Users (employee).
- Student workers are to submit their time sheet to their supervisor no later than the last day of the month. This allows the Supervisor or the Departmental Coordinator 2-3 days; to verify their work hours.
- As the Approver, you must verify the time worked and then select 'Approve' to submit the time sheet to the Payroll department by the deadline found at www.finance.uncc.edu/PayRoll_Links.htm. If time sheets are not submitted by the designated deadline for that pay cycle, it may prevent your student from being paid on time.
Student
Temporary Wage
-
You
will need to complete a Job Advertisement form, found on the Student
Employment Web page
www.hr.uncc.edu/students.htm
(here you will fine many answers to employing a student worker).
-
When
you have completed the Job Advertisement form and it has been posted
by the Student Employment Office, you will be contacted directly by
students in search of employment.
-
Once
you have been contacted by a student, set up a short interview to
ensure that the student will be a fit for your office.
-
Once
you have selected a student, you must verify that they are eligible
to work, by obtaining the student’s I-9 date. You can do this
one of two ways: ask the student to show you their Blue or Yellow
I-9 Verification card, or you can call or emailed the Student Employment
Office to obtain that date. If the student has not completed an I-9
(their employment paperwork), then they will have to complete one,
prior to starting work.
-
It
is very important that you, as the hiring official, understands that
no one can work more than 3 days, without completing the employment
paperwork; otherwise, you are in violation of the Federal Employment
laws.
-
Once
a student has accepted your offer of employment, you will complete
the Student Temporary Wage appointment form, found at
www.hr.uncc.edu/students.htm
and submit the form to the Student Employment office, in a timely
manner.
-
You
have now hired a Student Temporary Wage worker.
-
Now you must train your student. A part of that training is to make sure that your student is completing their time sheet through Web Time Entry. Click on this link to see the video and manual for Approvers (supervisor) and Users (employee).
-
Student workers are to submit their time sheet to their supervisor no later than the last day of the month. This allows the Supervisor or the Departmental Coordinator 2-3 days; to verify their work hours.
-
As the Approver, you must verify the time worked and then select 'Approve' to submit the time sheet to the Payroll department by the deadline found at www.finance.uncc.edu/PayRoll_Links.htm. If time sheets are not submitted by the designated deadline for that pay cycle, it may prevent your student from being paid on time.
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